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Top Microsoft Team Management and Productivity Tools

Chelsea Sauder • Sep 30, 2019

Keeping up with everything you’re working on can be daunting. If you’re a team or project manager this juggling act can be even worse.

Everyone has their own methods of managing their tasks, regardless of success. We all know that team member’s desk littered with sticky notes and scribbled reminders falling out of their computer bag. How they make sense of the clutter is a mystery to everyone and isn’t conducive to team collaboration. Alternatively, we’ve all been bombarded with more than a dozen different tools made to streamline our to-do list and work more productively. With so many options and a variety of features, it can be easier to stick with the sticky notes than try to weed through the choices and convert to a brand new way of doing things.


97% of employees and executives believe lack of alignment within a team impacts the outcome of a task or project. In a business environment focused on output, that fact simply can’t be ignored. Sticking with the status quo of task management, especially across multiple team members in multiple locations, is no longer viable. Project supervisors and team managers need help;  they don’t have the option to run by everyone’s desk for a quick audit of their sticky note to-do list. This results in the dreaded and disruptive “5-minute status call” that somehow takes a full hour away from the team.  

That’s where Microsoft comes in…
Microsoft Office365 Business and Team Productivity Tools
These tools, shown left to right in order of increasing management activity, represent a slice of the Microsoft offering which is designed to help you and your team stay on track of all individual and group activities. By working within the Microsoft stack you can find a solution for all levels of complexity while keeping data safely within your organization’s existing footprint.

Here is key information about each application and its features:

  • Microsoft Outlook Tasks – A great way to keep up with your individual work in a more traditional “checklist” fashion. Coupled with your Outlook account that you use every day it fits seamlessly into your business world and allows one-click “flagging” of emails that need to be added to your list.
  • Microsoft To-Do – A standalone app, free from distractions, which replaced the iconic “Wunderlist” application. To-Do is most useful for lists that you prefer to manually maintain. Microsoft has recently expanded the capabilities to include syncing to other tools within Office 365.
  • Microsoft Planner – Halfway between unmanaged and entirely managed we find Planner, a tool with great collaboration capabilities for small teams to manage work by “bucket” with the ability to track completion status and keep notes. You won’t find a lot of bells and whistles here, but the no-nonsense application keeps things clean and simple for your team.
  • Microsoft Azure DevOps – A powerful tool that is capable of running Agile teams with Kanban, Scrum, and other methodologies. While not ideal for individual to-do lists, it is a great tool to help managers visualize and track what their teams are working on.  
  • Microsoft Project – The tried and tested tool of Project Managers everywhere. Here created project plans track all of the assigned tasks and their progress against predetermined due dates.
It may take more than one of these applications to adequately track your team’s work and implementing a clear adoption strategy is necessary for success. But by aligning on key tools as an organization early you will no longer spend time struggling to separate the signal from the noise across different management tools, to-do lists, and sticky notes.

Don’t just add us to your to-do list – Contact TexasPGB today to find the best tool for your team.

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